Display PDF files on Layouts.

NOTE: If you are using a CMS earlier than v3.0.0 please use the following link: PDF

  • PDF
  • Available from CMS: 1.8
  • Cloud
  • PDF 1.8
  • Cloud

Add Widget

Locate PDF from the Widget toolbar and click to Add or Grab to drag and drop to a Region.

Use the Library Search function to add PowerPoint files already uploaded to the Library.

NOTE: From v3.1.0 use the Library other media search and filter by Type to select Upload new and add to a Layout:

Upload Media File

The file uploader will open on adding the PDF Widget:

Xibo uses pdfjs to display PDF’s on the Player and in the Layout Designer.

  • Click on Add files and select the file(s) to upload

Files can also be added via drag and drop!
  • Give your file a Name for easier identification in the CMS and an optional Tag.

If the Name field is left blank, the file will be named as per the original file name on upload!

PDF files can also be directly uploaded to a specified Folder location.

PDF files that are saved in Folders will inherit the View, Edit, Delete Share options that have been applied to the destination Folder for User/User Group access!

There is an option to Set Expiry Dates and times for files uploaded to this particular Widget.

This is particularly useful should you need to preload PDF’s to be shown at a later date/time!
  • Tick the Set Expiry Dates box.

    Please note: Expiry Dates are currently not supported for the Linux Player!

  • Select Start and End dates and times.

  • Use the check boxes to remove the media file from the Playlist on expiry and delete from the Library.

  • Click the Start upload button to begin the upload of all files added. If a Folder/Expiry Dates have been selected and there are multiple files to be added, all files will be uploaded to the specified location and have the same Expiry Dates set.

  • Once successfully uploaded, click Done.

Files can also be uploaded individually and have different Folder locations/Expiry dates and times specified. Instead of clicking on the Start upload button, click on the blue upload button shown at the end of the row for an added file.

View or make changes to Expiry Dates by clicking on the icon on the Widget from the Timeline!

Configuration Options

Click on the added PDF Widget from the Timeline to open configuration options in the properties panel:

  • Make edits to naming of the Widget if required.

  • Tick the Set a duration to provide a specific duration for the entire PDF.


  • Provide a duration and use the checkbox to apply the duration to each page of the PDF.


Interactive Actions can be attached to this PDF Widget from the Actions tab. Please see the Interactive Actions page for more information.